Privacy Policy

Thank you for visiting the Asia Pacific Enterostomal Therapy Nurses Association Conference 2025 (APETNA 2025) website and reviewing our Privacy Policy, as well as our personal information and privacy practices.

APETNA 2025 recognises the importance of privacy and respects the privacy of all visitors to our website. We are committed to ensuring that all personal information provided to us is kept confidential and used only for the purposes detailed in this policy, unless required otherwise by law, in accordance with the Personal Data Protection Act 2010 ("PDPA") and other applicable laws in Malaysia.
 

Collection of Personal Information

Visitors to our website do not need to provide any personal information to us. However, information such as your Internet Protocol (IP) address, domain name, etc., may be tracked by our server and analysed for statistical purposes. Your individual identity will remain private.

The collection of personal data will be required for conference registration, subscription to our newsletters, participation in conference activities, and other interactions with our website. The personal data collected may include, but is not limited to, your name, address, birth date, identity card/passport number, gender, email address, telephone number, and personal interests, as permitted by applicable law. Provision of such information is completely voluntary, but if you choose not to provide the requested information, we will not be able to process your registration or send you any required information.
 

Purpose of Information

APETNA 2025 will only use the personal data collected for purposes of confirming your registration or subscription, facilitating payment for the conference, marketing and promotion of our new conference updates, analysing trends and statistics, and providing information about APETNA 2025.
 

Disclosure of Personal Data

The information we collect is not sold, given to, or otherwise shared with any third parties for commercial purposes. The personal data provided to us will be kept confidential. In connection with our conference, we may contract with companies or individuals to provide third-party services such as credit card processing, shipping, and promotional services to facilitate your interactions with us. Certain information will be provided to these companies to fulfil business transactions. Your personal data may also be disclosed if necessary for the purpose of preventing or detecting a crime, for investigations, or as required or authorised by law or by the order of a court.
 

Choices to limit processing of Personal Data

The personal information provided to us undergoes processing, and by providing it, you agree to be included in our APETNA 2025 delegate database. We may communicate with delegates in our database from time to time, sharing information on conferences, new updates, etc. You have the right to limit in part or wholly any of the processes by which your data is subjected to with reasonable notice. If you prefer not to receive information from us, you may instruct us directly by email, providing your full name and email address. If you would like to update your information with us, please do so by sending us the details by email.
 

Security

We will endeavour and strive to protect the security of your personal information that you share with us. However, no data transmission over the Internet can be guaranteed to be 100% secure, and you do so at your own risk.

For payment details, we use a secured payment gateway system which will transmit your payment details directly to our payment gateway partner. We do not keep any payment details.

 

Data Transfer and Sharing

Your personal data may be stored and transferred to third-party service or product providers, as well as to locations and/or systems within or outside Malaysia subject to strict confidentiality and appropriate levels of security safeguards.
 

Use of Cookies

During the APETNA 2025 Congress, photographs and videos will be taken by authorised personnel to document the event and for use in future promotions. By attending the congress, you consent to the following:

  • Types of Data Collected: Photos and videos taken during the congress may be used for promotional purposes, including but not limited to, marketing materials, websites, social media channels, newsletters, and future congress-related communications.
     
  • Managing Cookies: If you do not wish to use cookies, you can configure your browser to refuse and/or delete them. Please note that disabling or deleting cookies may limit certain functions offered on our websites and platforms. This procedure must be repeated for each browser and device used.
     
  • Google Analytics: We also automatically gather information about visits to our websites and platforms to help us improve their design and evaluate traffic statistics, such as peak traffic times and the popularity of different areas. We use Google Analytics to collect and analyse this data. Google Analytics records the date and time our websites and platforms were accessed and may track a visitor’s movement within the site, but it does not collect personal information. This data helps us enhance the performance of our websites and platforms. You can install the Google Analytics Opt-out Browser Add-on to prevent your visit information from being sent to Google Analytics
     

Code of Conduct and Media Policy

During the APETNA 2025 Congress, photographs and videos will be taken by authorised personnel to document the event and for use in future promotions. By attending the congress, you consent to the following:

  • Usage of Photographs and Videos: Photos and videos taken during the congress may be used for promotional purposes, including but not limited to, marketing materials, websites, social media channels, newsletters, and future congress-related communications.
  • Consent: By participating in APETNA 2025, you grant APETNA the right to use, reproduce, and distribute your image, likeness, and voice captured during the event in any and all media formats without compensation or further notice.
  • Opt-Out Option: If you prefer not to be photographed or recorded, please inform the event organisers at the registration desk or via email prior to the event. We will make reasonable efforts to ensure that your preferences are respected.
  • No Third-Party Use: APETNA will not sell, licence, or otherwise distribute the photos and videos taken during the congress to third parties for their commercial use without your explicit consent.
  • Respect for Privacy: We respect the privacy of all attendees and will handle all images and recordings responsibly. Photos and videos used for promotional purposes will aim to positively represent the congress and its participants.
  • Security: All photographs and videos will be stored securely, and access will be limited to authorised personnel only.
     

Changes to Privacy Policy

APETNA 2025 reserves the right to change our Privacy Policy from time to time and such changes will be notified to you by posting an updated version of the Policy on our website.
 

How to contact us

If you have any complaints or queries regarding this Policy or in relation to misuse or suspected misuse of your personal data, please contact us as follows :-